How to Write a Two-Week Notice Letter (with templates)

When resigning, it's important to let your employer know at least two weeks in advance, even if you're quitting due to unfavourable conditions. Yes, a 2-week notice does benefit the company you're leaving as it gives them enough time to find someone else to take over your position. But it's also beneficial for you.

Why should I give two weeks' notice?

By handing in a 2-week notice, you demonstrate that you're a responsible and dependable employee who values good relationships with your coworkers and bosses. It's a way to leave on good terms, which is important because you might want to maintain a good reputation in your industry or need a reference from them in future.

How to write a two-week notice letter?

You can choose from three different styles of notice letters- formal, expressing gratitude and informal. What determines which style all depends on the company you're leaving. However, it's still important to keep it professional and concise.  

Below is a general outline of a 2-week notice letter (we touch more on the different styles further down)

Address the letter

For a physical letter: Be sure to include the date, the company name, and the name of the person you're handing the letter to. This will usually be your supervisor/manager.

For email, if you can't resign in person: Use the Subject to clearly state the email's intention. Example: Resignation Letter – [Your Name]

1. Use a professional greeting

Begin your letter with a courteous salutation, such as Dear or Hello/Hi (for a more informal 2-week notice letter)

2. State your intention to resign

In the first sentence or paragraph, clarify that you're submitting your resignation and provide your intended last day of work. Ensure your last day is two weeks (or more) from the day you hand in your letter.

3. Express gratitude

In the next part of the letter, show your appreciation for your time with the company and your positive experiences. You could also mention any skills or knowledge you've gained during your time there and express your gratitude for the opportunities they gave you. This is a great way to leave a positive impression and show that you're going on good terms.

4. Offer to help with the transition.

In the next paragraph, you can offer your assistance to make the transition process as smooth as possible. This could involve offering to train your replacement, providing a list of your duties or responsibilities, or any other helpful information they need to ensure a successful handover. Demonstrate your commitment to the company and show that you care about ensuring everything is taken care of before you leave.

5. Close with a polite statement

It's important to include a polite and respectful closing statement. You could say, "Thank you for your understanding and support during this time. I wish the company all the best in the future."

6. Sign the letter

Finally, remember to sign your letter with your name and provide your contact information, so your employer can contact you if needed.

Two-week notice letter template examples

Here are the three styles of two-week notice letters you can choose from. Pick the style that best suits your company.

Template 1: Formal

You can use a formal two-week notice letter for any company, but it's particularly suitable for those with a more traditional or conservative work environment. This may include industries like finance, law, or government, where professionalism and following formal communication standards are highly regarded.

Email

Letter

For both

Template 2: Express gratitude

A gratitude-style 2-week notice letter can be beneficial for expressing your appreciation and thankfulness towards your employer and the company you're leaving. This type of letter can help you leave on a positive note and maintain a good relationship with your employer, which could prove valuable for references or if you decide to return to the company.

Expressing gratitude in your 2-week notice letter can also be a helpful exercise in reflecting on your experiences and the skills and knowledge you've acquired while working for the company. It can help you recognise your professional growth and acknowledge the efforts of your colleagues and team members who have supported you.

Email

Letter

For both

Template 3: Informal

An informal 2-week notice letter might be ideal for small, relaxed, or less traditional companies. These letters are usually less structured and more like a friendly conversation while letting your employer know you're resigning and providing all the necessary details.

Informal style 2-week notice letters can be perfect for startups, creative agencies, or small businesses, where you might have close relationships with your manager or colleagues.

Tips for writing a two-week notice letter

Here are a few more tips and considerations to think about when writing your 2-week notice letter:

• Keep it positive - even if your employer has left a sour taste in your mouth, keep your letter positive. You don't want to harm your chances of future employment because you let your emotions get the better of you. Instead, keep your two-week notice letter brief and positive. You may even want to anonymously review your employer to give others in your position a heads-up.
• Proofread - Ensure you proofread your letter before handing it in. There's nothing worse than spelling your manager's name wrong, especially if you've been working with them for a while.
• Decide on the correct style of the letter - it's important to consider the company's culture and expectations before writing a letter. For example, even if the company is casual, writing a formal letter might still be more appropriate, so it's always best to check company policies or guidelines about resignations. Being professional is key, no matter what the company culture is like.
• Don't ramble - Keep it brief and to the point. Nobody wants to read a 2-page registration letter!