6 Ways to Automate Your Recruitment Process
Are you responsible for hiring new employees? If yes, you must have experienced how time-consuming and tedious the recruitment process can be. But what if I tell you there's a way to make this process easier and more efficient?
The solution is recruitment automation. By using automated techniques, you can simplify the recruitment process, reduce manual workloads, and easily find the right candidates for your company. So, if you're looking for ways to elevate your hiring methods and save time, recruitment automation might be the perfect solution for you.
Why is recruitment automation important?
Automated tools are becoming more and more popular for hiring new employees. They can help recruiters save time and money by completing tasks such as looking at resumes, scheduling interviews, and sending follow-up emails all on their own. This means recruiters don't have to work extra hard or hire more people to handle all the job applicants.
How to automate recruitment
The saying, “Work smarter, not harder”, comes to mind when I hear recruitment automation, but how exactly do you automate recruiting process? As technology advances, it's becoming easier and easier to automate recruitment. With the help of AI, there are now more ways to do so than ever before. We've compiled a list of some of the best ways to make the recruitment process more efficient and effective.
1. Utilise AI
The use of AI in recruiting is becoming increasingly common and is not expected to slow down any time soon. As a recruiter, you can benefit from using AI to assist with tasks such as writing job descriptions, contacting potential candidates, and quickly reviewing resumes. This can help you find the most qualified candidates faster, allowing you to focus on other important tasks and make better hiring decisions overall. Here are some of our favorite AI tools to help with recruitment automation.
ChatGPT and other AI Chatbots
ChatGPT is undeniably the most known AI chatbot on the market and for good reason. This chatbot is powered by advanced technology that allows it to understand and respond to messages like a human would. It's great for helping you write job descriptions, emails, and other messages when you're communicating with candidates. However, other chatbots can also help you with recruitment, and we've compiled a list of some of our recommendations.
- Bard by Google
- HuggingChat
- Bing AI
- Chatsonic
Applicant tracking systems (ATS)
ATS can help recruiters save valuable time and resources by taking over tasks that are usually repetitive, such as going through resumes. These AI-powered tools can quickly evaluate hundreds or even thousands of resumes and identify the ones that fit the job description based on the keywords, skills, and qualifications. This way, recruiters can focus on more strategic tasks, leading to better hiring decisions. These systems take several steps to quickly evaluate and assess candidate profiles, making the recruitment process more efficient.
- Pre-screening questions
Adding pre-screening questions is another step in recruitment automation and allows for automatic scoring and ranking of answers based on your predetermined criteria. Some tools can automatically shortlist or reject candidates depending on their pre-screening questionnaire scores.
- Resume Parsing
AI screening tools can help recruiters sort through resumes and pick out important information such as your contact details, education history, work experience, skills, and other qualifications. Some of these tools can also automatically reject applications that don't meet certain criteria and even send rejection emails.
- Job Matching
Once the resume is parsed, the AI system carefully examines applicants' skills, experience, and relevant details to assess their alignment with the job's requirements. It conducts a thorough analysis, checking for specific keywords and other predefined criteria to ascertain the candidate's suitability for the position. This process aids employers in swiftly identifying the most fitting candidates for the job.
- Qualification Assessment
Candidates are then evaluated based on specific criteria. Qualifications, experience, educational background, degrees or certifications, relevant work experience, proficiency in specific skills or software, and any other requirements specified by the user are all considered.
- Candidate Ranking
The AI system then selects the best candidates by ranking their qualifications and how closely they match the job requirements. The higher the score, the better the candidate's chance of being considered for the position.
Here are a few ATS platforms to consider:
These platforms offer AI resume parsing and other features and benefits to help with recruitment automation.
Video interview profiling
Video interviewing is a great way to conduct job interviews. With the help of advanced recruitment technology, you can use AI, facial recognition, NLP, and speech analytics to analyze the video interview answers and create a candidate profile. This technology helps recruiters make better and faster decisions.
A platform to consider is HireVue
Automated translations for video interviews
If you're hiring people from different countries, you might have to spend a lot of time translating your job application process into different languages. But there's software that can help you do this automatically using AI technology. This means you can recruit people from anywhere globally just as easily as you would locally. Plus, it will ensure that candidates have a good experience and that you're hiring the best people for the job without any delays.
A platform to consider is Tribepad
2. Take advantage of browser extensions
Browser extensions can be extremely helpful with recruitment automation. They can assist with sourcing candidates from social media, job boards, and other websites by providing contact information. In addition, they can automate personalized outreach to candidates through email and LinkedIn messages using sequences. Scheduling interviews can also be made easier with the help of browser extensions, as they can send calendar invites and create scheduling pages for candidates to book interviews.
Here is a list of browser extensions to consider when you want to automate recruitment:
- MightySourcer - can find LinkedIn candidates with the skills and experience you seek.
- Octopus - can send personalized LinkedIn messages inviting candidates to apply for your job.
- RocketReach - can find candidates' email addresses on your target list.
- RightInbox - can send a personalized email inviting candidates to apply for your job.
- Calendly - creates a scheduling page where candidates can book interviews with you. Once they book an interview, Calendly will automatically send them a calendar invite.
- HireEZ - creates candidate profiles and tracks their progress through the interview process. You can also use HireEZ to send automated emails to candidates at different stages of the hiring process.
- DocHub - lets you sign PDF documents online, request eSignatures, and send reusable PDF templates
- Textblaze - lets you insert text templates anywhere using keyboard shortcuts
3. Use pre-screening tools
To efficiently select candidates, it’s recommended to use pre-screening tools. These tools can help ensure that the best candidates are selected for the job and can save you time and effort while still finding the most qualified candidates for the position.
With so many different jobs and fields out there, it's not surprising that there are many tests to help find the right fit. And just like there are many different types of tests, there are also many options for administering them. Here are just a few examples:
- Job skills testing
When hiring someone for a job, traditionally, we tend to focus on their work experience or academic qualifications. But nowadays, more and more companies are adopting a skills-based approach, which means they prioritize a candidate's job-related skills instead.
Platforms like Vervoe help companies simplify this process by providing skill tests and assessment tools. These tools help companies make more informed hiring decisions and make the process more personalized and efficient.
- Technical assessments
It's important to ensure people working with technology know what they're doing. One way to do this is to provide technical tests to see what they can do. Sites like Codility help with that. They say they can help companies find the right workers much more quickly. This testing can ensure everyone is treated fairly and makes hiring easier.
- Psychometric tests
These tests assess how well someone performs mentally and are useful for jobs that require daily dealing with many numbers, such as finance or accounting. Platforms like Alva Labs are made to help HR and talent acquisition teams make informed hiring decisions faster. They specialize in evaluating candidates and using scientific methods to improve hiring.
- Personality tests
These tests cover different areas like communication, social skills, and stress management. One such company that offers personality assessments is Hogan Assessments. These assessments help organizations select the right employees, develop their skills, and build better leaders. The insights gained from these assessments are useful for understanding what motivates employees and creating a more engaged and motivated workforce.
- Soft skills tests
Soft skills like being adaptable, a good problem solver, a critical thinker, a good communicator, a team player, and a leader can all make someone a great fit for a job. Softfactors is a tool that helps companies find the right people by evaluating their resumes and soft skills. It uses the cloud, which is easy to access from anywhere.
4. Post jobs across multiple platforms
Did you know that almost all job seekers start their search for a job on various job sites and platforms? That's why it makes sense for companies to post their job openings on multiple platforms simultaneously. But, it's not as easy as it sounds. One of the biggest challenges for recruiters is to customize job postings according to each platform's unique requirements. This includes adjusting the length of the job description, formatting options, and other specific things that are different for each platform. As a result, recruiters often end up spending a lot of their time modifying job postings to make sure they fit well on each platform.
Thankfully, some websites let you post job ads on many job boards all at once, which makes it easier to find job candidates and saves you time.
Here are a few platforms to consider that will help with recruitment automation:
5. Automate workflows
By leveraging platforms like Zapier, you can automate the recruitment process by connecting your apps and services. For example, you can create a Google Calendar event for each new meeting that is scheduled in your Zoom account or send a personalized email to each new candidate who applies for the advertised role.
6. Use third-party services
Platforms like Joberty make recruiting even easier. For example, Joberty offers you a specialized job board, providing access to a vast pool of highly qualified candidates. Utilizing advanced search filters, you can effortlessly pinpoint candidates that align with your specific needs.
Additionally, Joberty allows developers to contribute reviews about their work experiences, assisting you in making well-informed hiring decisions. The platform also features a convenient candidate matching service, automatically pairing you with suitable candidates based on your job postings.
